Click the Schedule button on the start screen.ģ. Here you'll learn how to use Zoom for the planning and creation of the meeting:Ģ. You can plan and invite to meetings from Zoom or Outlook. Creating a meeting and inviting participants from Zoom If you are uncertain as to whether you are logged in to UiO Zoom, or not, here is how to check if you're signed in to UiO Zoom. It is important that everyone at the UiO install Zoom and log in with their UiO username and password as described in the Install guide. IMPORTANT SECURITY INFORMATION: All students and staff at UiO are licensed to use the full version of Zoom, where privacy and security standards are higher than in the free version of Zoom, and the UiO Zoom adminsitrator has made key settings to further enhance security. Log in to Zoom with your UiO user name and password Want to make sure that your meetings are secure? Please read the Best Practices for invitations guide. Up next, we'll use the Scheduling Assistant to help us expand the meeting.For more information about downloading and installing Zoom, please see the Install guide. You can also open the meeting request in your calendar to see how many people have accepted, tentatively accepted, or declined. You can review the email from the people you invite. They can also edit their response before sending it.Īn email form opens where they can enter a message.
Then, they can choose to Accept, Tentatively accept, or Decline the invitation. Regardless of whether they are using the Outlook program or working with their email in a browser using the Outlook Web App, they can note the location and time, and read your message. The last thing we'll do is add a message, down here, to give our recipients more information about the meeting.Įach person on the To line, including the person who schedules the conference room, receives an invitation that looks like this. The location is updated and the room name is added to the To line. If your organization shows conference rooms and other resources in the address book, you can add a room here.Ĭlick Yes. Next, let's change the category from Work alone to Team.
If a person is not required, click Optional. We could have clicked this button to create a new meeting, but this is less work because the form is mostly filled out. The appointment becomes an email form, with a To line and a Send button. Let's say we need help on the presentation we are creating.Īll we have to do is invite people to the appointment that we created in the first movie, and then we can turn it into a meeting.
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